Special Meeting November 18, 2019 Minutes

Leaky Pot

Roll Call:

Robert, Toi Lyn, Nathan, Derek, Heather, Jonathan, Becky. Kelsey out sick.

Special meeting to discuss Christmas Show budget request presented by Nathan, Derek and Toi.

Nathan created the following proposed budget:

Advertising will primarily be online/Facebook, articles for local papers and posters. Nathan was asked to try to reduce Facebook advertising budget at this time. Derek will ask TDG if they would be willing to print programs. Becky will print posters for this show.

Derek has already been reimbursed for the script/royalties/shipping fees.

A Santa costume has been purchased but the majority of the remaining costumes will be provided by actors or from existing wardrobe. Toi was asked to try to keep the remaining costume/set expenses as low as possible.

Motion by Jonathan, seconded by Nathan to approve Christmas Show budget. Motion passed.

Kelsey sent to following to the BOD for overall budgeting consideration:

Derek spoke with Michelle Deyo-Amende regarding historical budgets. Michelle indicated that previous seasons averaged ticket sales of $3,000- $4,000. Annual donations/sponsorships/fundraising efforts averaged $3,000-$4,000 as well.

Discussion held regarding the importance of finding annual sponsors and keeping show expenses as low as possible during this first season to enable BFACT to cover fixed costs.

Heather is working on grant opportunities.

Sponsorship packets will be created so that volunteers can begin approaching businesses and individuals with a consistent message. Becky has ordered folders and will deliver to Nathan or Derek for assembly.