March 22, 2025 Minutes

9:00 AM
Crossroads Diner

Call To Order:

President Nathan S

Roll Call:

Nathan S, Nathan T, Kelsey, Heather, Mike. Derek called in to present reports only

Approval of previous minutes:

Motion to approve: Nathan T, seconded by Kelsey, unanimous passage

Executive Director Report:

Official Gala financials will be ready next month, unfortunately, only about 40 tickets sold. Planning to hit sponsorships hard in the next month or two. We will not know until June if we are getting the arts council grant. The rec is still getting quotes on the sound upgrades for the theater. They are going to have to rent a soundboard for the high school musical and Charlie and the Chocolate Factory. They are also using our sound equipment for all of the stuff. The 15 year website page is going up on our website within the next week. Currently working with intern Bella to build our timeline for our history page. We will be adding a QR code to purchase tickets on future advertising materials.

Officer Reports:

President
- Currently working with the Strategic planning committee and will be soon sending out a survey for the board to complete to help guide committee’s planning. FAB wants to work with us so we will be doing a booth with them on May 4th to promote Charlie. Mike and Nathan S will prepare Who’s on First for the event.
Vice President
- Insurance quotes for non profit director and officer liability insurance:
  - 500k in coverage for $595/ year or 1 million in coverage for $744/year
  - Motion to adopt 500k insurance: Mike, seconded by: Kelsey. Unanimous passage
Secretary
- Nothing to report
Treasurer
- Current bank balance of 12,914.96
Creative Committee
- GOAT is currently underway. We are working on ads for GOAT and will work on Atomic Lobster posters for posterity. Original music director for Charlie may have fallen through. Will check with regulations but may be able to pay a small stipend, $500? Will meet with Nathan S to work on this and also sign ED contract.
Public Relations
- Facebook engagement is up 18% in views and clicks. Will get with Derek on getting an article in The Pioneer and will get the newsletter out.
Volunteer Committee
- Absent, Nathan S will get with Katie on setting up the committee.
Fundraising Committee
- Absent

Old Business:

Scholarship judging: Nathan S will recuse himself as he still knows many kids that may apply. Other 6 board members will use ranked choice voting to determine the winner. Derek will strip identifying info.

New Business:

July 4th committee: need to find a chair to arrange reunion bbq and 15 year float. Derek and Nathan S will reach out to potential volunteers
Summer JAM: BFACT did a 3 day program 2 years ago and the children seemed to really enjoy it. There was no JAM last year but they are bringing it back this year and want us to do programming again. We wish to participate again and will get with them to schedule.