February 17, 2026 Minutes

7:00 PM
Virtual

Call To Order:

Nathan S

Roll Call:

Nathan S, Nathan T, Kelsey, Heather, Mike, Ari, Derek, Katie

Approval of previous minutes:

Motion to approve: Kelsey, seconded by: Nathan T. unanimous passage.

Public member commentary:

NA

Executive Director Report:

Sponsorships

All our current sponsors have been contacted and almost everyone is back. The Pioneer has increased from $500 to $1000. Currently contacting the rest of the list

Grants

Need some financial decisions from the committee on the kids camp before submitting. Will submit to the arts counsel, black hills federal credit union, black hills energy, Walmart, etc.

Curtain Call

practices are ongoing, lots of new faces and young people showed up to auditions. Budget of $2700 requested. Set materials and bake sale have been removed from the budget as previously planned to budget these separately annually. $600 for community hall, the rest for licensing, scripts, and costuming. A little more than in the past due to licensing inflation and fewer original scripts. Also doing 3 nights instead of 2. Motion to approve the budget: Kelsey seconded by Nathan T. unanimous passage

Seussified Christmas Carol

We did this over a decade ago and people really enjoyed it. Has been licensed at $670.90. Scripts have been bought so we can officially announce it. Toi is directing, Geno may be assistant directing, to be decided.

Improv

Practices are ongoing. FAB and post prom will be soft launches set for March and April. We’ll continue planning once these are done for shows we actually sell tickets for

Workshops

Working on what the next one will be. Improv and director workshops were well attended and liked. not sure what direction these will go yet, talking to a few people with special experience

Sound

Both Nathans and Derek planning to go to the rec and do a cleaning and sorting to determine what belongs to whom, what is good, and what needs to be replaced. will troubleshoot monitor issues backstage and in light booth that appeared during last show

Silent Auction

The Silent Auction raised $765 and received a $40 donation

Summer show

Derek will direct. Attempted to find other directors but they kept falling through. Multiple assistants are likely to help Derek as he will not be able to do it all. We will be doing Minnesela

Gala

Saturday from 7 PM to 10 PM at branding iron set up at 6 plan is to buy appetizers like we did at the annual meeting. Bar and menu will be available. We will plan to do karaoke, music and theater trivia, and photo booth repurposing some stuff from 90s prom. Derek will get gift certificates from a few restaurants and season tickets to give away.

Kids’ camp

Joining with jam summer program 2 weeks from June 8th to June 15th for 4 days a week,12 PM to 3PM. Age range going into fifth grade to going in to ninth grade. We can’t do programming at the schools due to summer construction. Jodi at the rec center seems keen to allow us with our pre-existing contract to do this. Sharon will likely be program director looking, to pay her approximately $1000 to run and plan. Waiting for word from the rec center for final plan

Officer Reports: 

• President
  • Will submit printing costs for reimbursement
• Vice President
  • NA 
• Secretary
  • NA 
• Treasurer
  • Renewal for chamber membership due, $100. We will renew. Jackson dental requests their donations be invoiced, sent an invoice for $1000. Duke Boston’s insurance also requires an invoice, Derek will send. current bank balance $9541.14. individual sponsorships received in the amount of $275 from Sheila West and Angela Hastings
• Public Relations
  • Views are down but currently working on promoting volunteer gala and curtain call. Need to work on getting someone at each chamber mixer
• Volunteer Committee
  • Met on Saturday and discussed staffing Curtain Call and getting people to help set up the gala. Discussed informational booths for events though, cost of booths may outweigh benefits of attending. Also have struggled to man on top of taking tickets and bake sale. Discussed new meeting locations as Graps is now charging $300 for the back room and $150 for the wine room. may be using Wild Magnolia for social hour going forward. Looking into churches and library for actual meetings
• Fundraising Committee
  • NA, vacant

Old Business:

1. The Exchange – move the table Mike seconded by Kelsey unanimous passage
2. Board retreat – $750 excluding food and materials will be March 14th everyone please complete survey sent in the group chat motion to approve $750 and materials and lunch approximately $1050 total motion to approve Mike seconded by Nathan T unanimous passage

New Business:

1. Volunteer of the year – closed session
2. Committee assignment – Nathan S so declares Ari as chair of fundraising committee

Next meeting:

March 16th at 7 PM location to be determined

Adjournment:

Motioned by Nathan Thompson seconded by Kelsey unanimous passage

Respectfully submitted by Secretary Heather Pittman